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Want to Live More Peacefully? Get Rid of Your Paper Piles!

You got your very first piece of paper—your birth certificate—when you were born. Your ability to manage that piece of paper, along with the thousands upon thousands of papers that follow directly impacts your life in numerous ways.

Your ability to find information on paper or electronically, will have a substantial effect on your financial security, your legal liability, your business accomplishments, your personal growth and development, your relationships, and your ability to enjoy life. Whether it’s the receipt you need to substantiate a tax deduction or the brochure from that incredible European hotel you enjoyed several years ago, a misplaced piece of paper can cost you time, money, and peace of mind.   

While you may feel more comfortable using paper for information you currently need or refer to often, there are numerous ways you can begin to eliminate much of the paper in your life. Here are seven suggestions you can implement, starting today!

1. Practice “The Art of Wastebasketry.” You can keep anything you want—if you’re willing to pay the price: time, space, money, and energy. Ask yourself, “What’s the worst possible thing that would happen if I didn’t have this piece of paper?” If you can live with your answer, shred, recycle, or toss it.

2. Pay your bills electronically. This is a huge time saver and will eliminate the paper you need to keep, making it easier to manage your finances and file your taxes. Create strong passwords for each of your online accounts with upper- and lower-case letters, digits, and punctuation.

3. Implement a scanning system for important documents. Most of today’s printers make the scanning process inexpensive and expedient. This not only eliminates the need for numerous paper files, it can be highly advantageous for information you need in more than one location—such as home and office, or multiple residences. Do not store personal identification such as social security numbers, passports, or financial information on your computer.

4. Eliminate unnecessary printing. It’s time to trash the “Today’s mail is tomorrow’s pile” philosophy of life. Create a simple system for organizing your electronic documents so you don’t have to print unnecessary emails and documents because you’re worried you won’t be able to find the electronic document. Be sure you have a computer backup service or device!

5. Request newsletters and monthly reports in electronic form. Examples include frequent travelers statements and other updates that do not include personal information you want to guard. Electronic newsletters are especially useful when there are only a few articles of interest to you. You can print just the parts you want to read or file.

6. Create a system for managing magazines, newspapers and catalogs. After removing labels from magazines and catalogs that you’ve read, place them in an easily accessible spot. When you have a bundle, take them to a retirement home, hospital, or doctor’s office.

7. Make recycling and shredding convenient and easy. People often hesitate to throw paper away because of their desire to protect our environment or their identity. But you don’t have to sacrifice your quality of life by keeping papers you don’t need. Local businesses and organizations frequently provide free shredding services at various times throughout the year. 

Look over the seven possibilities above. Which would be the easiest for you to carry out?  Start there, and keep moving forward as you are able. You’ll be amazed at how little you miss the paper and how much more you enjoy your home without the paper piles. Yes, you can live more productively, ever after! 

Today’s mail is tomorrow’s pile!

I just spoke with a woman who attended a Less Clutter More Life presentation I gave and expressed an interest in learning more about how to create a  “Finding System™” as opposed to a “filing system”  for her home.  When we talked today she said, “I think I’m going to put this off until the end of next year.  We are building a home.  I’m so busy, and there’s really no point in figuring out something for this house when we are moving.”

Last week I spoke with a couple who are planning to open a new medical office in another year.  Both of them admitted to having lots of paper clutter, but said, “Let’s just wait until we move, and then we’ll figure out what we need.”

So here’s my challenge to anyone who is frustrated with too much paper, or an inability to find what they need:IMG_2674  The best time to solve that problem is NOW!  If you will give us four hours of focused time, we will help you implement a Finding SYSTEM (Saving You Space Time Energy Money!) which will STOP the filing problem in your life forever.  As you have time, you can go through old papers to decide what you want to incorporate into the new system.  If you never go back, it won’t matter, because eventually they will become old enough you don’t have to go through them — or you can let you kids, or the next owner of the business, through them away!

What Message Are You Communicating?

IMG_1955Recently I was talking with a woman who made the difficult decision to leave her corporate job after 20+ years to begin a consulting business of her own.  She was considering joining our training program to become a Certified Productive Environment Specialist (www.BecomeaSpecialist.com). As I was explaining how our program works, I mentioned that my personal passion is “helping leaders create Productive Environments — intentional settings in which everyone can accomplish their work and enjoy their lives.”  I mentioned that in my experience many leaders (especially entrepreneurs!) have messy offices.  As a result they communicate to their employees that organization is not important, and even worse, fail to empower those employees to implement the very systems that would increase profit, productivity, and peace of mind.  She replied, “You’re absolutely right.  My boss’s office was always a mess, and I often wondered how he could run a business if he couldn’t even organize his own desk!”

That’s the bad news.  The good news!  After 30+ years, I have scores of testimonials from clients who have discovered that if they are willing to invest eight hours of focused attention with one of our consultants to implement The 8-Hour Miracle™, not only can they be a role model for organization, but they can empower their employees to do the same.

What message is your office sending to your employees, your team, your family, the world?  Does your office reflect the quality of products and services you provide?
If not, click on this link to schedule a 30-minute phone consultation to see how we can help:  www.vcita.com/v/barbarahemphill